Terms & Conditions

Last Updated: 3 November 2026

Welcome to Convora Global LLP. These Terms & Conditions govern your use of our website (https://convoraglobal.com/), participation in our conferences, summits, and other events, and interactions with our services.

By accessing our website, registering for an event, or engaging with our services, you agree to these Terms & Conditions. If you do not agree with any part of these terms, please refrain from using our services or completing an event registration.

Convora Global LLP organises international conferences and professional events across industries, including healthcare, orthopaedics, maritime, pharmaceuticals, and life sciences.

1. Acceptance of Terms

By accessing or using the Convora Global LLP website, registering for our conferences, summits, or other events, or engaging with our services, you acknowledge that you have read, understood, and agree to be bound by these Terms & Conditions and any applicable event-specific terms communicated during registration or participation.

These Terms & Conditions apply to website visitors, delegates, speakers, sponsors, exhibitors, partners, and other individuals or organisations interacting with Convora Global LLP.

If you are registering or entering into an agreement on behalf of an organisation, you confirm that you have the authority to act on its behalf and agree to the applicable terms.

If you do not agree to these Terms & Conditions, you should not proceed with event registration or use services that require acceptance of these terms.

2. Event Registration and Participation.

Registration for conferences, summits, and other events organised by Convora Global LLP is subject to availability, applicable registration fees, and any event-specific requirements communicated on the event website or during the registration process.

By registering for an event, participants agree to the following conditions:

Accurate Information: Participants must provide complete, accurate, and up-to-date information during registration, including their name, contact details, professional designation, and organisation where applicable.
Registration Confirmation: Registration is considered confirmed only after Convora Global LLP has issued an official confirmation. Where payment is required, confirmation may be subject to successful payment.
Registration Fees: Applicable registration fees, ticket categories, inclusions, and payment deadlines will be communicated through the relevant event registration materials.
Personal Registration: Event registrations are intended for the registered participant. Substitutions or transfers are permitted only in accordance with the applicable event terms and Convora Global LLP’s Refund & Cancellation Policy.
Event Access: Participants may be required to present their registration confirmation and valid identification to access the event venue or designated conference sessions.
Event Guidelines: All participants must comply with reasonable event rules, venue regulations, health and safety requirements, and instructions issued by authorised event personnel.
Right to Refuse Participation: Convora Global LLP reserves the right to refuse or revoke participation where there is a legitimate reason, including fraudulent registration, non-payment, serious misconduct, or a material breach of these Terms & Conditions, subject to applicable law.

Convora Global LLP may contact registered participants regarding event schedules, venue information, programme updates, and other important details necessary for their participation.

3. Registration Fees and Payment Terms

All registrations for conferences, summits, and other paid events organised by Convora Global LLP are subject to the applicable registration fees and payment terms communicated at the time of booking.

The following conditions apply to event registration fees and payments:

Registration Fees: Fees may vary depending on the event, registration category, booking period, and applicable promotional offers. The relevant fees will be displayed or communicated before registration is completed.
Currency and Taxes: Registration fees will be charged in the currency specified for the event. Any applicable taxes or additional charges will be disclosed during the booking process or on the relevant invoice.
Payment Methods: Payments must be made through the payment methods authorised by Convora Global LLP, including approved online payment gateways or bank transfers where available.
Payment Confirmation: Where advance payment is required, registration will be confirmed after successful payment and issuance of an official confirmation by Convora Global LLP.
Outstanding Payments: Convora Global LLP may withhold registration confirmation or event access where payment remains outstanding, subject to the agreed payment terms.
Invoices and Receipts: Payment receipts or invoices will be issued as applicable. Participants are responsible for providing accurate billing details.
Bank and Transaction Charges: Any additional bank transfer fees, currency conversion charges, or other third-party transaction costs will be handled as disclosed during booking or under the applicable payment agreement.

All cancellation, refund, and registration substitution requests will be handled in accordance with the applicable event terms and Convora Global LLP’s Refund & Cancellation Policy, subject to any mandatory rights under applicable law.

4. Cancellations, Refunds and Substitutions

All requests for cancellation, refunds, or registration substitutions for events organised by Convora Global LLP are subject to the terms outlined in our Refund & Cancellation Policy and any applicable event-specific conditions communicated at the time of registration.

The following general conditions apply:

30 Days or More Before the Event: Participants who submit a written cancellation request at least 30 calendar days before the event start date are eligible for a full refund of the registration fee, less any applicable administrative charges disclosed at the time of booking.
15 to 29 Days Before the Event: Participants who submit a written cancellation request between 15 and 29 calendar days before the event start date are eligible for a 50% refund of the registration fee.
14 Days or Less Before the Event: Cancellations received 14 calendar days or less before the event start date are not eligible for a refund, except where required by applicable law.
Delegate Substitutions: A registered participant may request to transfer their registration to another eligible individual from the same organisation by providing written notice at least seven calendar days before the event, subject to approval and applicable event requirements.
Event Cancellation by the Organiser: If Convora Global LLP cancels an event, registered participants will be entitled to a full refund of the registration fees paid. Independently booked travel, accommodation, and other personal expenses will not ordinarily be reimbursed, subject to applicable law.
Refund Processing: Approved refunds will generally be processed within 15 working days of confirmation, using the original payment method where reasonably possible.

All cancellation, refund, and substitution requests must be submitted in writing to registrations@convoraglobal.com.

Event postponements, rescheduling, and circumstances beyond the organiser’s reasonable control will be addressed in the Refund & Cancellation Policy and any applicable event-specific terms. Nothing in these Terms & Conditions limits statutory rights that cannot lawfully be excluded.

5. Event Changes, Postponement and Cancellation by the Organiser

Convora Global LLP aims to deliver all conferences, summits, and professional events as advertised. However, circumstances may arise that require changes to event programmes, speakers, schedules, venues, dates, or delivery formats.

The following conditions apply to event changes, postponements, and cancellations:

Programme and Speaker Changes: Convora Global LLP may make reasonable changes to event agendas, session timings, speakers, moderators, or programme content where necessary. Significant changes will be communicated to registered participants as soon as reasonably practicable.
Venue or Format Changes: Where reasonably necessary, an event may be moved to another suitable venue or delivered in a different format. Participants will be informed of material changes, together with any available options.
Event Postponement: If an event is postponed, registered participants will be notified of the revised dates when confirmed. Registration transfers, refunds, or other available options will be communicated in accordance with the applicable Refund & Cancellation Policy and legal requirements.
Event Cancellation: If Convora Global LLP cancels an event without providing an agreed alternative, registered participants will receive a full refund of the registration fees paid, subject to applicable law.
Travel and Accommodation: Participants are responsible for arranging their own travel, accommodation, visas, and related expenses unless expressly included in their registration package. Convora Global LLP does not ordinarily reimburse independently booked expenses, subject to applicable legal rights.
Circumstances Beyond Reasonable Control: Events may be affected by circumstances outside Convora Global LLP’s reasonable control, including natural disasters, public health emergencies, government restrictions, transport disruptions, or other significant unforeseen events. In such cases, Convora Global LLP will communicate available arrangements and address refunds or transfers in accordance with applicable law and the relevant event terms.

Convora Global LLP will make reasonable efforts to minimise disruption and provide timely information to affected participants. Nothing in this section excludes or restricts rights or remedies that cannot lawfully be limited.

6. Delegate Conduct and Responsibilities

Convora Global LLP is committed to providing a professional, respectful, inclusive, and safe environment for all participants attending its conferences, summits, and other events.

All delegates, speakers, sponsors, exhibitors, and other attendees are expected to comply with the following standards of conduct:

Professional Behaviour: Participants must conduct themselves respectfully and professionally when interacting with fellow delegates, speakers, sponsors, exhibitors, event organisers, and venue staff.
Respect and Non-Discrimination: Harassment, discrimination, intimidation, threatening behaviour, or other inappropriate conduct will not be tolerated.
Compliance with Event Rules: Participants must follow reasonable instructions issued by authorised event personnel and comply with venue regulations, health and safety requirements, and applicable laws.
Responsible Participation: Attendees must avoid activities that disrupt conference sessions, interfere with other participants’ experiences, or compromise the safety and security of the event.
Identification and Access: Participants may be required to display their event badges or provide registration confirmation when accessing designated conference areas.
Respect for Property: Participants must respect venue facilities, equipment, exhibition materials, and the property of other attendees. Individuals may be held responsible for damage caused by their unlawful or negligent actions, where permitted by law.
Photography and Recording: Participants must comply with event-specific photography, filming, and recording restrictions and respect the privacy, confidentiality, and intellectual property rights of others.
Prohibited Activities: Unauthorised promotional activities, distribution of marketing materials, commercial solicitation, or activities that interfere with official event arrangements may be restricted.

Convora Global LLP reserves the right to take reasonable and proportionate action in response to misconduct, including issuing warnings, restricting access, or removing individuals from an event where necessary. Any decision regarding refunds will be made in accordance with applicable law and the relevant event terms.

7. Speakers, Sponsors and Exhibitors

Convora Global LLP collaborates with industry professionals, speakers, sponsors, exhibitors, and business partners to organise and deliver its conferences, summits, and professional events. Participation in these capacities may be subject to additional agreements, guidelines, and event-specific requirements.

The following conditions apply:

Speaker Participation: Speakers are expected to provide accurate professional information, deliver agreed presentations, and comply with confirmed session schedules and event guidelines. Any specific speaking arrangements will be communicated separately.
Presentation Content: Speakers are responsible for ensuring that their presentations and materials are accurate to the best of their knowledge, appropriately attributed, and do not infringe third-party intellectual property or confidentiality rights.
Sponsorship Agreements: Sponsorship participation, fees, deliverables, promotional benefits, payment schedules, and cancellation conditions will be governed by the relevant written sponsorship agreement or confirmed booking terms.
Exhibitor Participation: Exhibitors must comply with allocated exhibition space requirements, venue regulations, installation and dismantling schedules, safety guidelines, and any applicable exhibitor agreements.
Promotional Materials: Sponsors and exhibitors are responsible for ensuring that their advertisements, promotional materials, product claims, and marketing activities comply with applicable laws and professional standards.
Use of Names and Logos: The use of Convora Global LLP’s name, event branding, logos, or promotional assets requires prior authorisation, except where expressly permitted under a written agreement. Convora Global LLP will likewise use partner branding in accordance with the permissions granted.
Delegate Information: Any sharing of delegate information with eligible sponsors or partners will be subject to the applicable sponsorship arrangements, relevant privacy notices, appropriate consent where required, and data protection laws. Sponsorship does not automatically grant unrestricted access to attendee personal information.
Changes to Participation: Any changes to confirmed speaking engagements, sponsorship packages, exhibition arrangements, or associated deliverables must be communicated and agreed upon by the relevant parties, where required under their agreements.

Where a separate written agreement applies to a speaker, sponsor, or exhibitor, that agreement will take precedence over these general Terms & Conditions in the event of a conflict concerning the relevant participation arrangements, to the extent permitted by applicable law.

8. Intellectual Property Rights

All content published on the Convora Global LLP website or created and owned by Convora Global LLP in connection with its conferences, summits, and professional events, including text, graphics, logos, designs, event branding, agendas, promotional materials, and other original content, is protected by applicable intellectual property laws.

The following conditions apply to the use of intellectual property:

Ownership of Content: Unless otherwise stated, intellectual property rights in original content created and owned by Convora Global LLP remain with Convora Global LLP or its respective licensors.
Permitted Use: Website visitors and event participants may access and use publicly available materials for lawful personal, informational, and professional reference purposes, provided applicable copyright notices and restrictions are respected.
Unauthorised Reproduction: Copying, reproducing, distributing, modifying, republishing, or commercially exploiting Convora Global LLP’s protected content without prior written permission is prohibited, except where permitted by applicable law.
Conference Presentations: Speakers and other contributors retain ownership of their original presentations, research, and materials unless otherwise agreed in writing. Any recording, distribution, or reuse of such materials will be subject to the relevant permissions and agreements.
Trademarks and Branding: Convora Global LLP’s name, logos, conference identities, and other protected branding elements may not be used in a manner that implies endorsement, affiliation, or authorisation without appropriate permission.
Third-Party Content: Images, trademarks, presentations, publications, and other materials belonging to speakers, sponsors, exhibitors, or third parties remain subject to their respective intellectual property rights and applicable licences.
Photography and Recordings: The ownership and permitted use of official event photographs, videos, and recordings will be governed by applicable agreements, permissions, privacy requirements, and intellectual property laws.

Requests for permission to reproduce, distribute, or commercially use Convora Global LLP’s protected materials should be submitted through the contact details provided on our website.

Nothing in these Terms & Conditions transfers ownership of intellectual property rights unless expressly agreed in writing.

9. Photography, Video Recording and Media Consent

Convora Global LLP may arrange photography, video recording, audio recording, or other media coverage during its conferences, summits, and professional events for documentation, reporting, educational, and promotional purposes.

The following conditions apply to photography, recording, and the use of event-related media:

Event Photography and Filming: Photographs and recordings may be taken during conference sessions, panel discussions, exhibitions, networking activities, and other designated event areas. Appropriate notices will be provided where required.
Use of Event Media: Subject to applicable law and appropriate permissions, Convora Global LLP may use event photographs, videos, and recordings on its website, social media channels, marketing materials, event reports, and promotional communications.
Speaker Presentations and Recordings: The recording, publication, or distribution of speaker presentations and session content will be subject to the relevant speaker agreements, intellectual property rights, and any required permissions.
Participant Privacy and Consent: Where consent is legally required for the collection or use of identifiable photographs, recordings, or personal information, Convora Global LLP will seek appropriate consent. Attendance alone does not constitute consent for every form of media use.
Media Preferences and Objections: Participants who have concerns about being photographed or recorded may contact the event organising team. Convora Global LLP will consider reasonable requests and applicable privacy rights, although exclusion from all incidental or crowd photography may not always be practicable.
Third-Party Photography: Sponsors, exhibitors, media representatives, and other participants must comply with event photography guidelines, applicable privacy laws, and any restrictions communicated by Convora Global LLP.
Unauthorised Recording: Participants may not record, reproduce, livestream, or commercially distribute conference sessions, presentations, or other restricted event content without the necessary permissions.

For questions or requests concerning event photography, recordings, or the use of personal images, participants may contact Convora Global LLP at registrations@convoraglobal.com.

Further information about the collection and processing of personal information is available in our Privacy Policy.

10. Limitation of Liability

Convora Global LLP takes reasonable care in organising and delivering its conferences, summits, and professional events. However, participation in events and use of our website and services may involve circumstances outside our reasonable control.

Subject to applicable law, the following provisions apply:

Event Information: Convora Global LLP makes reasonable efforts to ensure that event information, programmes, schedules, and promotional materials are accurate. However, information may change, and we do not guarantee that all published details will remain unchanged.
Third-Party Services: Convora Global LLP is not responsible for the independent acts or omissions of third-party travel providers, accommodation providers, transport operators, or other external service providers, except where liability arises under applicable law.
Personal Property: Participants are responsible for taking reasonable care of their personal belongings during events. Convora Global LLP will not ordinarily be liable for loss, theft, or damage to personal property unless caused by circumstances for which it is legally responsible.
Travel and Accommodation Expenses: Unless expressly agreed otherwise, Convora Global LLP is not responsible for independently arranged travel, accommodation, visa expenses, or other personal costs, subject to applicable legal rights.
Professional and Educational Content: Presentations, discussions, and materials shared during events are intended for professional information and education. They do not replace independent professional judgement or advice appropriate to individual circumstances.
Indirect Losses: To the extent permitted by applicable law, Convora Global LLP will not be liable for indirect or consequential losses arising from participation in an event or use of its services, where such liability may lawfully be excluded.
Liability That Cannot Be Excluded: Nothing in these Terms & Conditions excludes or limits liability for death or personal injury caused by negligence, fraud, fraudulent misrepresentation, or any other liability that cannot lawfully be excluded or restricted.

Any limitation of liability under these Terms & Conditions will apply only to the extent permitted by applicable law and will not affect participants’ mandatory statutory rights or remedies.

11. Website Use and Third-Party Links

The Convora Global LLP website (https://convoraglobal.com/) provides information about our conferences, summits, professional events, and related services. Visitors are expected to use the website responsibly, lawfully, and in accordance with these Terms & Conditions.

The following conditions apply to website access and third-party links:

Lawful Use: Visitors must not use the website for unlawful, fraudulent, misleading, or unauthorised activities.
Website Security: Users must not attempt to gain unauthorised access to the website, its servers, databases, registration systems, or other connected services.
Prohibited Activities: Introducing malicious software, disrupting website functionality, scraping protected information without authorisation, or interfering with other users’ access is prohibited, subject to applicable law.
Accuracy of Information: Convora Global LLP makes reasonable efforts to maintain accurate and updated website content. However, event information, schedules, fees, and other details may be revised when necessary.
Website Availability: We aim to maintain reliable website access but cannot guarantee uninterrupted or error-free operation. Temporary interruptions may occur due to maintenance, technical issues, or circumstances outside our reasonable control.
Third-Party Links: Our website may contain links to external websites, including event venues, sponsors, exhibitors, registration platforms, payment providers, and industry resources. These websites operate independently and may be governed by their own terms and policies.
External Services: Convora Global LLP does not control independent third-party websites and is not responsible for their content, availability, security, or practices, except where responsibility arises under applicable law.

Visitors are encouraged to review the relevant terms, privacy policies, and security practices of third-party websites before providing personal information or completing transactions.

Convora Global LLP reserves the right to restrict website access where reasonably necessary to protect the security, integrity, and lawful operation of its services.

12. Privacy and Data Protection

Convora Global LLP is committed to respecting the privacy and protecting the personal information of website visitors, delegates, speakers, sponsors, exhibitors, and other individuals who interact with our services.

Personal information collected through our website, conference registrations, event communications, sponsorship enquiries, and related activities will be handled in accordance with our Privacy Policy and applicable data protection laws.

The following principles apply to the collection and processing of personal information:

Collection and Use: Personal information may be collected and processed for event registration, communication, payment administration, conference management, customer support, and other legitimate business purposes, where a lawful basis applies.
Data Security: Convora Global LLP will implement reasonable technical and organisational measures designed to protect personal information against unauthorised access, loss, misuse, or disclosure.
Third-Party Service Providers: Personal information may be processed by authorised service providers supporting event registration, payment processing, website operations, email communications, and related services, subject to appropriate safeguards.
Sponsor and Partner Communications: Delegate information may be shared after an event with eligible sponsors or partners where permitted by the applicable sponsorship arrangements, relevant privacy notices, and data protection laws. Appropriate consent will be obtained where required, including for independent sponsor marketing communications.
Marketing Preferences: Individuals may opt out of promotional email communications or withdraw consent where applicable, using the unsubscribe mechanism or by contacting Convora Global LLP.
Data Protection Rights: Individuals may have rights to access, correct, delete, restrict, or object to certain processing of their personal information, depending on applicable law.

For further information about how personal information is collected, used, stored, shared, and protected, please review our Privacy Policy available at https://convoraglobal.com/privacy-policy/.

Privacy-related questions or requests may be submitted to registrations@convoraglobal.com.

13. Governing Law and Dispute Resolution

Convora Global LLP aims to resolve any concerns, complaints, or disputes relating to its website, conferences, summits, registrations, sponsorship arrangements, or other services in a fair, transparent, and timely manner.

If a dispute arises, the parties are encouraged to first attempt to resolve the matter through direct communication and good-faith discussions.

The following principles apply:

Initial Resolution: Individuals or organisations with a complaint or dispute should contact Convora Global LLP in writing, providing relevant details and supporting information to help facilitate a resolution.
Good-Faith Discussions: Convora Global LLP and the concerned parties will make reasonable efforts to resolve disputes amicably before initiating formal legal proceedings, where appropriate.
Applicable Law: These Terms & Conditions will be interpreted in accordance with the governing law specified in the applicable registration terms or written agreement, subject to any mandatory legal protections.
Jurisdiction: Where a dispute cannot be resolved informally, it may be referred to the courts or other competent dispute-resolution bodies having jurisdiction under applicable law or a valid agreement between the parties.
Separate Agreements: Disputes involving sponsors, exhibitors, speakers, or commercial partners may be governed by the dispute-resolution provisions contained in their respective written agreements.
Statutory Rights: Nothing in these Terms & Conditions restricts any mandatory legal rights or remedies available to participants under applicable law.

For questions, complaints, or disputes relating to event registrations or participation, please contact registrations@convoraglobal.com. Sponsorship-related matters may be directed to sponsorships@convoraglobal.com.

14. Changes to Terms & Conditions

Convora Global LLP reserves the right to review, update, or modify these Terms & Conditions periodically to reflect changes in its business operations, conference services, event arrangements, legal requirements, or other relevant circumstances.

Any revisions will be published on this page, together with an updated “Last Updated” date. We encourage website visitors, delegates, speakers, sponsors, exhibitors, and business partners to review these Terms & Conditions periodically.

Where changes materially affect confirmed event registrations, sponsorship agreements, or other existing contractual arrangements, Convora Global LLP will provide appropriate notice and obtain agreement where required by applicable law or the relevant contract.

Unless otherwise agreed or legally permitted, updated Terms & Conditions will not retrospectively alter the contractual rights and obligations associated with bookings or agreements already confirmed.

15. Contact Information

If you have any questions, concerns, or requests regarding these Terms & Conditions, event registrations, conference participation, sponsorship arrangements, or other services provided by Convora Global LLP, please contact us using the details below.

Convora Global LLP

Website: https://convoraglobal.com/

Registration and General Enquiries: registrations@convoraglobal.com

Sponsorship and Exhibitor Enquiries: sponsorships@convoraglobal.com

When contacting us, please provide relevant details, including the event name, registration reference, or organisation name where applicable, so that we can review and respond to your enquiry efficiently.

Convora Global LLP will make reasonable efforts to respond to enquiries and resolve concerns in a timely and professional manner.

CONVORA GLOBAL

Let’s Work Together!